Walkaround Checks - PHCloud

Walkaround Checks

A walkaround check is a crucial safety procedure that must be performed on all coaches before each journey. This procedure ensures that the vehicle is in a safe condition and free from defects that could jeopardize the safety of passengers and drivers, while also fulfilling statutory and regulatory requirements.

Walkaround check templates can be customized and adjusted to ensure that the appropriate checks are conducted for each vehicle in your fleet. Once a check is completed, it is saved and stored for future reference, accessible through the website. Additionally, a PDF copy of the checks can be emailed to the driver if necessary, allowing them to provide evidence of performing their walkaround checks and correctly identifying and documenting any defects if required, such as for roadside inspections.

Creating a new template

  1. Click "Walkaround."
  2. Select "Templates."
  3. In this section, you can view all the templates currently set up.
  4. To create a new template, click "Add walkaround template" and provide a name and a brief description.
  5. Once the template is created, click "Add check" to add individual checks to your template. Provide a name and description for each check and continue adding checks until all required checks are included.

Carrying out a walkaround check

  1. Open the PHCloud Drivers app.
  2. Access the Walkaround checks icon (depicted as two feet).
  3. Click "New."
  4. Select the vehicle type.
  5. Input the current odometer reading.
  6. Begin performing the checks:
    • For each check, choose between "Pass" and "Defect."
    • Select "Pass" to proceed to the next check.
    • Select "Defect" to provide details on check failure and attach photos if needed.
    • Click "Continue" after addressing defects.
  7. After completing all checks, view an overview of their status.
  8. Optionally, add any additional notes.
Once done, click "Submit".

Viewing walkaround checks

  1. Click "Walkaround."
  2. Choose "Checks."
  3. On this page, you can access a list of all completed walkaround checks.
  4. The walkaround checks view page displays a list of completed checks, including vehicle registration number, driver information, and the total number of checks completed.
  5. Utilize the color-coded filters (green, amber, and red) on the left side of the checks in the list to identify specific conditions:
    • Red: Indicates defects were noted during the check.
    • Amber: Suggests that the check hasn't been conducted.
    • Green: Indicates completed checks with no issues.
  6. Additional filters are available to sort checks based on defects, unchecked checks, or completed checks, as well as filter by date range for comprehensive analysis.


If you have any other questions about the above, please do not hesitate to contact our support team, who will be happy to help.

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