Setting up SMTP for Gmail

Setting up SMTP for Gmail

This article provides step-by-step instructions for setting up Gmail for t3, PHCloud, Ph28, and t28

Due to Google's security requirements, 2FA is required for Gmail setup. This adds an extra layer of security to your Google account by sending authorization codes to your phone. It ensures that physical ownership of a device is required for initially logging in, and not just the password itself.

Step 1: Log into Google

Go to www.google.com and log in using your Google account credentials.



Step 2: Enable 2-Step Verification

Click on your profile icon in the top-right corner of the screen.

Click on "Google Account."


Click on "Security" on the left-hand side of the screen.

Under "Signing in to Google," click "2-Step Verification."

Click "Get Started" and follow the instructions to enable 2-Step Verification.




Step 3: Generate an app password for SMTP authentication.


Select the app from the drop-down choice and choose "Other (Custom Name)."


Give it the name "Roeville Email" and select "Generate".


This will then pop up with an app password, which you need to note down to save for later.


If you do not save the password during this step, you will not be able to recover it afterwards and will need to repeat step 3

Setting up SMTP in your software

The following steps may differ slightly depending on which product you are using:


PhCloud:

Enter the email settings section of PHCloud (Located under Settings -> Company Profile -> Email Settings)

Fill out the details accordingly:

Email From Address: [Your Gmail email]
Email From Display Name: [Your Company Name]
SMTP Domain: gmail.com
Use SSL?: True
SMTP Server: smtp.gmail.com
SMTP Password: [The 16 digit password generated during step #3]
SMTP Port: 587
SMTP Username: [Your Gmail email]



t3:

Enter the email settings for t3, located under Maintain -> Settings -> Email.

Fill out the details accordingly:

Server URL: smtp.gmail.com
User Name: [Your Gmail email]
Password: [The 16 digit password generated during step #3]
Email Address: [Your Gmail email]
Port: 587
Use SSL: True




Ph28:

Enter the email settings for ph28, located under Maintain -> Settings -> Email

Fill out the details accordingly:

Server URL: smtp.gmail.com
User Name: [Your Gmail email]
Password: [The 16 digit password generated during step #3]
Email Address: [Your Gmail email]
Port: 587
Use SSL: True




t28:

Enter the email settings for t28, located under Maintain -> Settings -> Email

Fill out the details accordingly:

Server URL: smtp.gmail.com
User Name: [Your Gmail email]
Password: [The 16 digit password generated during step #3]
Email Address: [Your Gmail email]
Port: 587
Use SSL: True



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